HR Administrator

Ipswich

We require an HR Administrator to join the office in Ipswich, to provide general administrative support to the HR team and support line managers through the recruitment life-cycle.

Key Accountabilities

Recruitment

  • Provide an engaging and seamless recruitment experience for all candidates, being an active stakeholder in improving the candidate experience
  • First point of contact for all external recruitment enquiries, and secondary point of contact for internal recruitment enquiries
  • Support HR Executive in helping hiring managers on appropriate recruitment and selection strategies
  • Source, and anonymise applications before submitting to hiring managers for review
  • Update the PSL spreadsheet and maintain agency relationships
  • Maintain and develop the recruitment system as required
  • Employee Referral Scheme administration
  • Complete ID verification checks for new employees
  • Complete DBS checks for all employees
  • Hold HR Induction meetings for all new employees
  • Produce and send documentation for all new employees including contracts of employment and offer letters
  • Monitor the recruitment mailbox
  • Create and post recruitment adverts through internal and electronic channels
  • Booking interviews with candidates and hiring managers
  • Administration of contractors and temporary staff

Generalist HR

  • Administer the leaver process, informing payroll and arranging exit interviews
  • All contract variations
  • Assist in the production of regular data/metrics for HR/Recruitment
  • Apply updates to HR policies and the Employee Handbook as directed
  • Parental Leave Administration
  • Provide cover for general HR administration as required
  • Any other duties or project work as requested

Competencies / Skillset

  • Getting Things Done – Delivers on agreed objectives promptly; prioritises workload; remains professional under pressure.
  • Communication & Sharing Knowledge – Confident, clear and accurate with all communication. Maintains accurate records and makes effective use of new technology.
  • Customer Service – Positive attitude to find solutions in line with TCF principles. Uses customer feedback to improve service.
  • Effectiveness & Adaptability – Able to maintain a high volume of work, striving for continual improvements. Understands individual contribution in relation to corporate objectives. Presents a positive image and approach to change.
  • Team Working – Shares knowledge, skills and experience with colleagues; understands team goals; is cooperative and supportive of others.
  • Confidentiality
    Able to handle confidential candidate and employee data, while abiding to relevant legislation and with confidentiality where appropriate.
  • Time Management
    Progressing candidates through the recruitment process in a timely manner, and holding hiring managers to account with recruitment timelines.

Qualifications / Experience Required

  • Previous experience as an HR or Recruitment Administrator
  • Strong written and verbal communication skills
  • Excellent administration skills, an eye for detail, ability to be discreet
  • A passion for recruitment and HR practices, to help the Firm achieve its strategic objectives
  • Previous experience in using ATS or recruitment systems is desirable but not essential
  • Previous experience within a professional services or Financial Services environment is desirable but not essential

Contractual Hours

9.00am to 5.30pm, Monday to Friday

Get In Touch

Please send a CV and covering letter to [email protected] with the subject title of the role you are applying for.
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